Your agents are fast. Your intake is not.

Set your context once. After that, one sentence is enough: qapt builds the chat, your client answers on the phone, and you get the finished document back.

It asks only what it does not know yet.

The chat confirms what your files and scans already say. Every answer lands in the record as it is given.

Onboarding · Atlas Physioqapt.ai/c/atlas

Hi Mara. I read your website first, so this will be quick. You offer physiotherapy, sports rehab and Pilates. Still right?

Yes, plus corporate workshops since spring.

Added. Who books you most often?

Office workers, 30 to 55, mostly back pain.

Got it. Last one: who signs off on the project?

Record4 confirmed · 1 open · 1 flagged

company: Atlas Physio (confirmed)
services: Physiotherapy, sports rehab, Pilates, corporate workshops (confirmed)
ideal_customer: Office workers, 30 to 55, back pain (confirmed)
locations: Frankfurt, Offenbach (confirmed)
decision_maker: asking now
monthly_budget: two figures given (flagged)

This meeting could have been a voice message.

Stop booking calls to ask five questions. qapt does the asking for you, on the channel your client already uses, and keeps going until nothing is missing.

It calls, so you do not have tocoming soon

qapt can phone your client and talk the questions through, at a time that suits them.

It speaks and it listenscoming soon

It sends a voice message and understands the one that comes back. Your client talks for a minute between two appointments.

It helps them find the answer

When a client is unsure, qapt explains the question, offers examples and works it out with them, by voice or in chat.

It follows up on its own

If something is still missing, qapt asks again by itself until the record is complete. You never write “any update on this?” again.

WhatsAppcoming soon
Phone callcoming soon
Voice messagecoming soon
Email
SMScoming soon
Web chat

Tuesday · on WhatsApp

0:24

Hi Mara, this is the assistant of Northside Agency. Three quick questions about your new project. Just answer by voice.

0:41

Thanks, that covers your services and your customers. Not sure about the budget? A rough range is enough: under 2k, 2 to 5k, or more.

2 to 5k. I need to check who signs.

Wednesday · automatic follow-up

Morning Mara. One thing is still open: who signs off on the project?

That’s me.

Record complete. No meeting was held.

Explain your business once. Then just ask.

01
Set your context
Who you are, who you talk to and the documents your answers must end up in. You do this once.
02
Ask in one sentence
Say or type what you need from whom. Add a file if you have one. There is no builder.
03
They answer their way
By chat, voice message or on a call, on the channel they already use. If something is missing, qapt follows up by itself.
04
Get the finished format
The answers come back filled into your document, checklist or system, ready to use.

One sentence per capture. Whatever you need to ask.

New capture for my buyer ABC to check his financing for the flat on Main Street.

You, to qapt

qapt already knows

The property and its price
The buyer’s name

qapt asks

Equity
Income type
Existing loans
Bank contact

Comes back as

Buyer financing check

Ready to show the seller.

Your note-taker just took the meeting.

qapt runs the conversation itself, by call, voice message or chat.

Five questions don’t need a calendar invite.

Your client answers in a few minutes, whenever it suits them.

“Just following up” is now someone else’s job.

qapt asks again on its own until the record is complete.

Context, not responses.

A capture ends as a structured record with the state of every field. Your automations read it without a human in between.

Webhook
APIcoming soon
MCPcoming soon
JSON
Markdown
PDF

{
  "capture": "client-onboarding",
  "person": "Mara",
  "fields": {
    "company": {
      "value": "Atlas Physio",
      "state": "confirmed"
    },
    "locations": {
      "value": ["Frankfurt", "Offenbach"],
      "state": "confirmed"
    },
    "decision_maker": {
      "value": null,
      "state": "open"
    },
    "monthly_budget": {
      "value": null,
      "state": "flagged",
      "note": "two figures given"
    }
  }
}

Built for the whole agency.

Shared capturescoming soon

Build a capture once. Everyone on the team sends it to their own clients.

One place for records

See who has answered, what is still open and what needs a second look.

Your brand on the chatcoming soon

Clients see your name, your logo and your tone, on a link or on your own page.

Capture your next client.

Build your first capture in a minute, or try one on yourself and see what your clients will see.

Build my workspace Try a sample capture